This will display a dialog box with further 3 options to choose from (as shown below).Ī) In the first option (default), each of the email will be converted to PDF document (i.e., portfolio file) with the attachments embedded in their original formats. As a result, you can jump from one email to another quickly within the PDF document. Such PDF also features an auto-generated table of contents – comes handy for easy reference and navigation. The add-in support saving multiple emails and their attachments in one long PDF file. Hence, you can have finer control on the composition of the final PDF document.Ĭombine multiple emails and attachments to one long PDF file As a result, you can re-arrange the sequence or exclude certain files from inclusion into the one PDF file. NOTE: If the attachment is a ZIP or MSG or EML file, the intrinsic child files that make up this composite file will show up in the list too. To exclude a particular attachment from being included in the one pdf file, simply uncheck the box. In advanced mode, use the up and down arrow buttons to change the sequence or, drag and drop files using your mouse in the order you want. Therefore, if you want to customize the sequence of the attachments, use the advanced merging mode as shown below: Consequently that will affect the placement of the attachments within the one PDF file. By default, the attachments will be sorted alphabetically. In that case, choose the ‘ Combine Email and Attachments into One PDF‘ option from the ‘Save as PDF’ drop-down menu.
There can be times when you want to save email and its attachments into one long PDF file from Outlook. Combine an email and attachments as one PDF file You can, of course, also customize what metadata information from the email is used to name the generated PDF file. Therefore, you don’t even need to input and key in the name of the document.įor example, below in the screenshot, the file name is in the format Subject + Underscore (_) + Received Time + Underscore (_) + Sender Name. Notice the file name of the PDF to be generated is already pre-filled with metadata information of the selected email item. When you save email as PDF from Outlook, a ‘Save As’ dialog box appears. Likewise, you can also find these options under the context menu (i.e., popup menu you get when you right-click the email item.) Choose to save email and attachments as PDF from Outlook individually or combine with attachments as one PDF file. Just select that particular email and click ‘ Save As PDF‘ button from the ‘AssistMyTeam Email to PDF’ ribbon located in the Outlook Explorer window.Ĭlick the drop-down menu under ‘Save As PDF’ button to show further PDF export options. The easiest way to save email as PDF from Outlook is from the Explorer view.
Save email as PDF from Outlook in just a click!
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